ARTICLE I - NAME, PURPOSE

Section 1: Name

Section 2: Purpose

The Volusia County Ravens Minor League Football Team is organized exclusively for charitable, scientific and educational purposes, more specifically to provide local athletes the opportunity to advance or continue their football careers.

The mission of the Volusia County Ravens is to provide the Volusia County area with quality Minor League adult football and to give young men a chance to earn college scholarships, earn potential opportunities from professional teams, while giving back to the community.

ARTICLE II - MEMBERSHIP

Section 1: Membership

Membership shall consist only of the members of the board of directors to include the President, Director of Public Relations, Secretary/ Treasurer, Notary and Director of Marketing and Sales.

ARTICLE III - ANNUAL MEETING

Section 1: Annual Meeting

The date of the regular annual meeting shall be set by the Board of  Directors, who shall also set the time and place.

The annual meeting shall be conducted in the month of June for each calendar year.

Section 2: Special Meetings

Special meetings may be called by the Chair (President) or the Executive Committee.

Section 3: Notice

Notice of each meeting shall be given to each voting member, by mail or email, not less than ten days before the meeting.

ARTICLE IV - BOARD OF DIRECTORS

Section 1: Board Role, Size, Compensation

·      The Board is responsible for overall policy and direction of the Council and delegates responsibility for day-to-day operations to the Council Director and committees.

·       The Board shall have up to seven (7) members and not fewer than two members. The board receives no compensation other than reasonable expenses.

Section 2: Meetings

The Board shall meet at least monthly, at an agreed upon time and place.

Section 3: Board Elections

Election of new directors or election of current directors to a second term will occur as the first item of business at the annual meeting of the corporation.

Directors will be elected by a majority vote of the Excutive Board 

Section 4: Terms

All Board members shall serve one year terms with the exception of the President  the, who is the Owner Of Organization.

Every Board member are eligible for re-election, at the end of there one year term

Section 5: Quorum

A quorum must be attended by at least 50% percent of the Board members before business can be transacted or motions made or passed.

Section 6: Notice

An official Board meeting requires that each Board member have written notice 48 hours in advance.

Section 7: Officers and Duties

There shall be five officers of the Board consisting of a President/GM, Assistant General Manager, Director of Public Relations, Secretary/ Treasurer, and Director of Marketing/ Sales. Their duties are as follows:

The President/GM shall convene regularly scheduled Board meetings, shall preside or arrange for other members of the executive committee to preside at each meeting in the following order: Vice President, Secretary and Treasurer.

The Assistant General Manager shall be Presidents/GM right hand person, and should fill in for the President/GM if he is not available make decisions after getting ok from President/GM on matters pertaining to organization

The Director of Public Relations will head the public committees on special subjects as designated by the board. Make sure that the face of the Ravens Organization stays intact in the public

The Secretary shall be responsible for keeping records of Board actions, including overseeing the taking of minutes at all board meetings, sending out meeting announcements, distributing copies of minutes and the agenda to each Board members, and assuring that corporate records are maintained.

The Treasurer shall make a report at each Board meeting. Treasurer shall chair the finance committee, assist in the preparation of the budget, help develop fundraising plans, and make financial information available to Board members and the public. 

The Director of Marketing/ Sales shall be in charge of maketing the organization and the sales of it products

Must put together strategic plans on making money, and positive exposure for the organization, by setting of fundraisers, and public event hosted by the organization

Section 8: Vacancies

When a vacancy on the Board exists, nominations for new members may be received from present Board members by the Secretary two weeks in advance of a Board meeting.

These nominations shall be send out to Board members with the regular Board meeting announcement, to be voted upon at the next Board meeting.

These vacancies will be filled only to the end of the particular Board member's term.

Section 9: Resignation, Termination and Absences

Resignation from the Board must be in writing and received by the Secretary, signed off by the President

A Board member shall be dropped for excess absences from the Board if she/he has three unexcused absences from Board meetings in a year.

A Board member may be removed for other reasons by a three-fourths vote of the remaining directors.

Section 10: Special Meetings

Special meetings of the Board shall be called upon the request of the President or one-third of the Board.

Notices of special meetings shall be send out by the Secretary to each Board member postmarked two weeks in advance.

 ARTICLE V - COMMITTEES

 Section 1: Committees

The Board may create committees as needed, such as fundraising, housing, etc.

The Board President appoints all committee chairs.

Section 2:

The five officers serve as the members of the Executive Committee. Except for the power to amend the Articles of Incorporation and Bylaws,

The Executive Committee shall have all of the powers and authority of the Board of Directors in the intervals between meetings of the Board of Directors, subject to the direction and control of the Board of Directors.

Section 3: Finance Committee

The Treasurer is chair of the Finance Committee, which includes three other Board members. The Finance Committee is responsible for developing and reviewing fiscal procedures, a  fundraising plan, and annual budget with staff and other Board members. The Board must approve the budget, and all expenditures must be within the budget. Any major change in the budget must be approved by the Board or the Executive Committee and signed off by the President. The fiscal year shall be the calendar year from date to date. Annual reports are required to be submitted to the Board showing income, expenditures and pending income. The financial records of the organization are not public information and shall not be discussed in the public unless given consent

ARTICLE VI - AMENDMENTS

Section 1: Amendments

These Bylaws may be amended when necessary by a two-thirds majority of the Board of Directors.

Proposed amendments must be submitted to the Secretary to be sent out with regular Board announcements.

These Bylaws were approved at a meeting of the Board of Directors of, Volusia County Ravens Inc. on June 6, 2009.